Building a quoting process : resources for small businesses
Follow these simple steps to set up a Quote to Cash (QTC) process for your business. Article includes link to quote resources template set.
Every business should have a structured QTC process. It not only streamlines your business but also ensures long term profitability.
In this article we’ll outline the simple steps of setting up a QTC process for your business-
The Quoting Process
The quoting process juggles 2 important considerations- firstly, the cost of the product (or service) you’re offering and secondly, the value of your offering.
Therein lies the secret to a successful quote.
Top tips when quoting:
- Quoting accurately & quickly is what will seal the deal for your business
- Check the quote before sending
- Include all details & discounts
If you’re in need of a quote template fast, look no further- our Quote Document Set includes this and more!
Quote template : features
- Fully editable Excel document
- Includes auto-calculation on discounts, totals & VAT
- Simply save as a PDF and email- done!
The next step that follows is the funding process-
The Funding Process
After negotiations are complete and the client signs off on your quote, it’s time to invoice for a deposit (if that’s how you work.)
Top tips when invoicing:
- Always ensure the client's information is accurate
- Check the invoice before sending
- Include the reference of the quote that's been accepted
Invoice template : features
- Fully editable Excel document
- Designed to save you time by including auto-calculation on totals & VAT
- Includes claim type calculator
A last note on invoices- give the client a call after you’ve sent your invoice to check they’ve received it
The Procurement Process
After you’ve received funds from your client, it’s time to start the order process!
Top tips when ordering materials or services:
- Always issue an official purchase order document that is detailed and accurate
- Add your business' terms and conditions to your purchase order
- Changes should always reflect with either an amended order number or new order altogether
Purchase order template : features
- Fully editable Excel document
- Designed to save you time by including auto-calculation on totals & VAT
- Includes supplier discounts section
- Easily add supplier’s product codes
Notes on Purchase Orders- give the supplier a call after you’ve sent your order to check they’ve received it. Follow up on any deposit invoices that may need to be settled prior to manufacture.
Once your project is complete-
The Final Payment Process
After you’ve completed the project, you’ll need to send an invoice. Refer to step 2 for this.
Top tips when sending final invoices & statements:
- Always make sure your invoice reference appears on the statement
- Add your business' payment terms to the invoice & statement
- Changes should always reflect with either an amended invoice number or new invoice altogether
Client statement template : features
- Fully editable Excel document
- Designed to save you time by including auto-calculation on totals & VAT
- Includes section for your bank details
- Easily add payment terms to the statement
Notes on Statements- give the client a call and check that they’ve received all invoices on the statement.
Looking to purchase this document template set?
Do you have any questions about this quote resources template set? Reach out to us here and we’ll respond within 24 hours.
Hey, I'm Kalyn. I hope you enjoyed reading this post.
If you want our team’s assistance, reach out here
Subscribe
Login
0 Comments
Jump to:
About Us
South Africa’s first integrated business building platform, built with flexible protocols to scale with your business goals. Join us at any stage of your entrepreneurial journey and gain access to everything you need – all under one roof.
