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Write a business plan

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In this recipe you'll find all the steps for you to create your own business plan. From ingredients to method, we've got you covered.

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Instructions

In this recipe you’ll find all the steps you need to take to create your own business plan. From ingredients to method, we’ve got you covered.

The purpose of a business plan is to help communicate a roadmap to starting your business. It provides important insights into what resources you’ll need, steps to be taken and what gaps exist in the market.

Pinpoint your audience

Understanding who will be reading your your business plan will help you craft the right tone. Are you pitching to investors or will you be approaching your bank for funding? Make sure your content speaks to the right audience.

Write an executive summary

An executive summary opens up your business plan for further expansion. This is best left for last so that you can consolidate key information into one or two paragraphs. Leaving this for last will also help you efficiently manage your time. More importantly, remember to keep it short and to-the-point.

Answer this Q&A

  • What is your product/service?
  • Which sectors will you cater to?
  • Who is your product/service for?
  • What pain points are they suffering from?
  • How does your product/service solve these pain points?
  • Key features how your business differs from competitors
  • Who are the owners of the business (include experience & backgrounds)

Courtesy The Balance Small Business

The next piece of your business plan is a snapshot of the company-

Create a company overview

This is a simple section that should contain the company’s details/ summary. The snapshot provides possible investors with an overview of how the company is structured, when it was formed and other important information.

Add company information

  • Date of formation
  • Legal structure
  • Any debt (prior funding received)
  • Revenue generated
  • Products/ Services to be launched

Business Plan Recipe_Step 2

The next step in creating your business plan is analysing the industry you’re in-

Industry analysis

First state which industry you operate in.

Analyse the market

Research and note the below (make sure your research isn’t older than 1 year)-

  • Total sales in the industry
  • Total operators in the industry
  • Key products and services
  • Market trends

Next you’ll include your company’s estimated relevant market size, calculated as follows:

  • Customers who might be interested in purchasing our services each year: [Value 1]
  • Amount these customers might be willing to spend, on an annual basis? [Value 2]
  • Our relevant market size: [Value 1 x Value 2= R_____]

Customer analysis

Analyse and make note of who would be interested in your offerings. More importantly, create a buyer persona of your ideal customer (you can use this free tool- https://personagenerator.com)

personagenerator

Determine who your customer is

Identify the following in your customer:

  • Age group
  • Income bracket
  • Location
  • Gender

The next step is to find out what your client’s needs are-

Identify client needs

This should be a profile of the needs your target customers have. Including things like efficiency, quality, competitive pricing etc. will help you understand how you can best service these needs.

Next up, you’ll need to do a competitor analysis to understand the gaps in the market-

Competitive analysis

Understanding your business’ placement in the market will help you understand where you can diversify.

Understand what competitor research is

Simply put, it’s researching your direct & indirect competitors online to see how their marketing strategies are working. Once you’ve put together your research, you’ll be able to analyse their strengths and weaknesses. You’ll also be able to identify gaps in the market and work on a plan for you to fill them.

Your competitors are also brands that target the same users as you. These brands don’t even need to be selling something similar to you, just that they’re fighting to get the attention of the same demographic you’re targeting. Read more about competitor research resources here.

Here’s a short video from Udacity that will explain the logic behind a competitor analysis-

Find out who your top 3 competitors are

This can easily be done by researching online.  Make a list on your business plan and include:

  • Brief description of each company
  • Location details
  • Markets they focus on
  • Assets
  • Staff complement
  • B-BBEE status
  • Revenues

Now that you have this information it’s time to do something with it.

List your advantages

Make a list of how your business is positioned to out-perform your competitors and include this in your business plan. Detail how your offerings differ from your competitors and how your skill sets enhance your business. Include your list of skill sets with this information in your business plan.

The next step in this business plan recipe is compiling a marketing plan-

Marketing planning

This plan must include your offerings, pricing, promotion plans and distribution strategy. Your set-up could look like this:

  • Service #1: [Name of Product/Service] | [Target Location & Industry]
    • Service Description: [short description]
    • Price: [Value]

Promotions plan

Detail the tactics you’ll use to attract new customers. Some examples could be:

  • Tactic 1 : [Banners and Billboards] : [Short Description, e.g. “Banners and Billboards will be strategically placed along National routes, gaining maximum visibility in high traffic areas.”]
  • Tactic 2 : [Classified Ads] : [Short Description, e.g. “We will list the company in online directory services together with strategically placing advertisements in classifieds and on social media platforms to further our reach and improve our online visibility.”]

Here’s an overview from ProductPlan on how to build your marketing strategy roadmap-

How to Create a Marketing Strategy Roadmap | Template & Examples

Distribution plan

Make a short list of how customers can purchase your offerings. This could be via your website, contact details or a brick-and-mortar store.

Operations plan

This should detail the key day-to-day processes that your business performs to serve your customers. Some examples of these processes can be found below-

  • Sales [Describe your team’s process]
  • Marketing
  • Finance
  • Customer Service
  • Etc.

Now you’ll move on to the financial side of your business plan-

Financial plan

The first section you’ll need to cover is your Revenue assumptions. Before you begin, we suggest taking a look at this video by Young Entrepreneurs Forum:

List revenue assumptions

This list will help when it comes to planning your business finances.

Items to include:

  • Offering type (either product or service)
  • Quantity of offering expected to sell monthly
  • Expected annual sales growth rate
  • Average sales price
  • Yearly price increase
  • Average cost price
  • Yearly cost price increase

List cost assumptions

This list will help you understand your overheads.

Items to include:

  • Monthly salaries
  • Expected annual growth rate in salaries
  • Marketing expenses
  • Expected annual growth in marketing expenses
  • Monthly rentals and utilities expenses
  • Expected growth of rentals and utilities
  • Monthly office supplies expenses

Other assumptions

This section is for other financial expenses you expect for the year.

Things to think about:

  • Tax
  • Assets
  • Depreciation rate
  • Amortisation rate

This can be tricky if you don’t have the right tools to complete this section. We’ve created this accounting template pack to make things easier. Take a look here.

Funding requirements

This section will briefly describe how much in funding you’ll need and how you’ll use these funds. An example could read:

“To successfully execute on our business plan, we require [value] in outside funding.

The primary uses of this funding include:

  • Office Premises : [Value]
  • Start-up costs : [Value]
  • Salaries : [Value]
  • Equipment : [Value]
  • Materials : [Value]
  • Marketing : [Value]”

And there you have it- a comprehensive business plan recipe.

We understand that this can be somewhat daunting so we’ve developed this product to assist in your business start-up planning and saving you time.

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